Holiday
City
.org

Welcome to HolidayCity.org Powered by Senior Community Media

Promote Your Community Event - Submit Event Flyer for publication

Submit Event Flyer

Advertise your business

2nd
Dec 2020

Board Secretary Report: Reorganization Meeting

 
The meeting was called to order on Friday, October 23 at 11:00 A.M. by newly re-elected President Tony Orsano.
Attendance:
 
Present were Tony Orsano, Tony Rossi, Betty O’Brien, Joe Buttros, Diana Dillon, Karen Heck, and Dave Scarpa. Debbie Ramos and Dawn DeWeil were both physically absent, however, Dawn DeWeil Zoomed the meeting and Debbie Ramos attended by phone. 
 
New Business: 
The Reorganization Meeting was held to discuss what job assignment will be handled by which Board member. These meetings are held yearly after each election. After careful consideration, positions were distributed based on need and the suitability of each person according to their individual expertise.
 
A prolonged procedural discussion transpired between newly re- elected President from the prior meeting, Tony Orsano, and new Board member Dawn DeWeil.  Dawn suggested that we delay the meeting. Finally a motion to proceed was made and by majority vote of 5-3, it was decided to take a less formal approach and rely more on Robert’s Rules during Homeowners Meetings. The positions began to be distributed as it has been with past practice. Some people were not happy with their new assignments and made a point to voice their opinion. A new Board Member said that they didn’t have the time to do any job at all. Most positions were assigned to the same people who held the same position as they held last year.
 
After more discussion it was agreed by individual vote:
  • Tony Orsano accepted the President position.
  • Tony Rossi accepted the Vice-President position.
  • Dave Scarpa accepted the Secretarial position and the Pool Manager position
  • Betty O’Brien accepted the Treasurer position
  • Debbie Ramos accepted the position of Clubhouse Chair and Financial Secretary.
  • Karen Heck accepted the Architectural position.
  • Diana Dillon accepted the Grounds position.
 
These are the main positions, however, a list of all the positions is also included. 
 
Tony Orsano discussed how people’s personal information gathered by the Board, such as name, address, telephone number and email address was the sole property of the Board and was not meant for anybody else’s use. All members that were present signed an agreement of confidentiality in that regard and not to use this information for any other purpose except Board business.
 
Tony Rossi made several suggestions regarding bidding out some of the needed work for the grounds in the future. Tony volunteered to assist in this regard. Before the meeting Tony submitted a reminder to all in attendance of how important it was to be civil in all of our interactions and the need to work together for the good of the community.
Betty O’Brien brought up several issues that needed the attention of the Board such as the assessment payment schedule to help pay for the grounds cleanup after the storm. She also reminded the Board regarding the Coalition Meeting and the decision by the board to have each member pay for their own breakfast at the Christmas Coalition Breakfast for the first time ever. The Board felt that with the debt caused by the storm that it would be more prudent for each Board member to pay the 20 dollars out of their own pockets this year for the Christmas breakfast rather than ask the community to pay for the Christmas breakfast which has been the tradition in the past. 
 
Betty reminded all the Board members that we would be having our annual meeting with the auditor on Friday October 30 at 11AM.
 
The Coalition Meeting will take place at Holiday City South Clubhouse on Friday, November 6 at 11AM.
 
Old Business: Tony Orsano had been voted in as President by a 6-2 vote at the prior meeting before we had discussed the filling of the rest of the positions. 
 
The Board scheduled a Trustee Meeting and a Homeowners Meeting for November 10 via Zoom, with the Trustee Meeting at 6:30 PM and the Homeowners Meeting immediately following at 7:30 PM. We will continue to use Zoom during the pandemic for safety reasons. 
 
After a little over two hours the meeting was adjourned.
These minutes were prepared with substance and fidelity in mind.
 
Respectfully submitted by
David Scarpa, Board Secretary