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6th
Feb 2019

Board of Trustees Meeting - December 10, 2018

 
Call to Order: President Michael Pelonero called the meeting to order at 6:30 PM. The meeting was held in accordance with the SRPW Governing Documents and Roberts Rules of Order, 11th Edition, and is being recorded.
 
Pledge of Allegiance: Was led by President Michael Pelonero.
 
Opening Prayer: Was led by Jack Easson.
 
Roll Call of Officers and Trustees: Joanne Matina, Mary Nye and Bernie Ernst were excused. All other Officers and Trustees were present. Correspondence: We received a request from the Berkeley Township Police PBA #237 requesting a donation. It was questioned as to what year we were talking about – 2018 or 2019; we assumed 2019 as we thought we already gave for 2018. A motion was made to donate $50 to the Berkeley Township PBA #237 by Rosemary Bahooshian and seconded by Joe McCurnin. All were in favor; motion carried. We also received a thank you letter from the NY Disaster Interfaith Services for our $300 donation for Puerto Rico for relief for hurricane Maria.
 
Minutes of Preceding Meeting: November 12, 2018 Board of Trustee Meeting minutes: Requested a motion to approve the November 12, 2018 Board of Trustee Meeting minutes as presented. Motion was made by Rosemary Bahooshian to accept the minutes as presented and seconded by Jim Egan. All were in favor; motion carried.
 
Treasurer’s Report: November 2018 Monthly Cash Disbursements/Cash Receipts Report was read by Lorraine Romero. Lorraine Barbalinardo questioned the minus amount for payroll taxes; Treasurer Lorraine Romero explained that too much taxes were withheld by the payroll service on prior paychecks for our employees and was corrected during the month of November. Lorraine Romero then read the balances of our bank accounts. There being no other questions, the Treasurer’s Report will be filed in the library and printed in next month’s Sentinel.
 
Unfinished Business: Police Chief Karin DiMichele and a Traffic Department officer were
invited to this meeting to discuss why we could not get a 4-way stop sign at the intersection of Northumberland and Martinique Drives. At our request to Councilwoman Judy Noonan, she met with Chief DiMichele about our concerns with this intersection. Chief DiMichele reported that they discussed our issues and agreed to conduct a traffic analysis there. Chief DiMichele also informed us that everything that has to do with traffic is governed by a law; if the requirements of the law are not satisfied, they cannot make any changes. She then introduced the officer responsible for the traffic study that was performed during the two week period 11-1-18 through 11-14-18. The conclusion was that the intersection does not warrant a multi-way stop sign based on the Manual on Uniform Traffic Control Devices. A brief question and answer period followed. Chief DiMichele reminded everyone about the costs involved if we should receive a speeding ticket (beside the cost of the ticket, there could be surcharges for your insurance) and that you should not get involved in any type of road rage incident, which could easily escalate into a very unfortunate incident. The full report may be viewed in the office between 9:00 am and 12 Noon during office hours. President Pelonero thanked the officers for their time in explaining the denial of the request.
 
Trustee Reports:
 
Section 1: Lorraine asked about a home on Georgetown that is still vacant. This house is still for sale by the flipper, for whom we did do compliance. Mike spoke with the realtor for that property and it is still for sale. We can’t do anything if the house isn’t selling. The house on Westbrook is being renovated and they are doing a good job with it. Mike took care of Lorraine’s other issue with a trailer.
 
Section 2: Joe reported that there was a complaint about construction stuff being placed on the sidewalk and street on Down Court that has been cleaned up.
 
Section 3: Kathleen had two calls; one about a neighbor putting out decorative items obstructing the view and another about a large branch that fell on common grounds after the storm. Reported these issues to the office and they were taken care of.
 
Section 4: Jim Egan reported that everything seemed okay. Some trees had several branches falling into the street. These are trees within 10 feet of curb that the town should be notified about but there is a long waiting period for the town to take care of them.
 
Section 5: Harry had a call regarding a contractor putting his info in mailboxes, which is a federal offense, and I called him and he promised to mend his ways.
 
Section 6: Carol had a couple of calls; one about a motion light for a home on Northumberland that was pointed down Northumberland that wasn’t her section but she spoke to Jim about it. Jim responded that he hadn’t yet spoken to the homeowner but would have it taken care of. Another call was about a dog issue again. Mike commented about a leave raking issue; he asked that leaves not be raked and piled on common ground.
 
Section 8: Lore had one call about a boat but Mike took care of it.
 
Section 9: Rosemary received a call about someone who put recycling out on wrong day, which was taken care of.
 
Section 10: Jack received a complaint about a house that has been vacant for more than ten years on Herald Court; someone comes there periodically but not on a regular basis. Neighbors are concerned there could be a problem there. Mike asked that Jack speak to him after the meeting with specifics and he will investigate. Jack also asked about signs about purchasing home on some properties; Mike has already spoken to them about removing the signs and will have to call them again. The only signs allowed are those of a realtor.
 
Section 11: All is quiet.
 
Committee Reports:
 
Architectural Control: Mike signed off on a couple of decks. Mike commented on a home for sale that states that the Silver Ridge Park communities all have pools and hobby rooms. This is why we have some homeowners unhappy when they find out there is no pool. Some realtors, not all of them, also tell them they are able to use another community’s pool. Not true. Our Architectural Control form has to be completed for us and only taken to the town for a permit for certain things that contractors should be aware of. Architectural Control must be contacted if anything outside the home is to be altered or added.
 
By-Laws: The Covenants and Restrictions and the By-laws are done and we are waiting for changes to be made for things that the Board suggested. Once again, when that is complete, we will be able to proceed with distribution to the homeowners.
 
Codes: No complaints. 
 
Common Grounds and Forestry: We did spend a small fortune on trees this past year.
 
Recreation: Barbara Padellaro reported that we had 90 guests at the holiday party; two
baskets were donated, one by the Recreation Committee and the other by resident Marcella Viano with a Lucille Ball theme, won by Rita Palacios and Lore Hultz, respectfully. A Food Bank Bingo is planned for January 27, 2019; admission is $5 and two unexpired food items for our Food Bank. No cash prizes will be awarded. New Year’s Eve party ticket sales are very iffy at this point but tickets will continue to be sold until December 22, 2018.
 
New Business: In-person voting for 2019 Budget is scheduled for Saturday, December 15, 2018. Mail and/or absentee ballots are due no later than 12 Noon on December 14, 2018. Hopefully, we get enough votes for the budget and it passes so we can do more than just pay our bills.
 
There is a petition opposing a bill regarding different classes of driver licenses which is being discussed in Trenton. We have to show 6 points of identification whenever you need to take care of motor vehicle business and others who are not citizens will not have to show these 6 points. If this law passes, fee increases will be a part of it. The hope is that this petition is circulated to prevent this from happening.
 
Last month we approved a motion to mail the Sentinel’s for the months of January, February and March. Jim Egan wanted to make a motion to continue to mail the Sentinel from now on; he was giving up Coordinator of the Sentinels due to family concerns/commitments. Mike explained that we didn’t want couriers out there in the inclement weather due to the liability delivering the Sentinel and approved the mailing for the next three months. With Jim no longer serving as coordinator, the motion would be for mail delivery by the post office to become our method of delivery. Rosemary Bahooshian seconded the motion. Lorraine Barbalinardo questioned the cost involved. We won’t know the actual cost until it begins to be delivered by mail in January but it is estimated to be approximately $500 per month. We receive income of $600 from the printer monthly so we will have income of $100 instead; we need to get a firm figure from the printer. Kathleen Cuttingham has given Mike the application for a bulk mailing permit which would be cheaper; right now it will be mailed with the printer’s permit. Carol Scherm suggested that we see how it goes when we start the mailing in January. We will have to get articles in earlier than what we are used to so that we will be able to meet mailing deadlines. Mike concluded that we would table this issue and revisit in February. By mailing the Sentinel, our liability for lawsuits should be diminished.
 
Joe McCurnin made a motion to approve a $100 Christmas bonus for both of our custodians. Carol Scherm, Rosemary Bahooshian and Elizabeth Wismann seconded the motion.
 
Announcements:
  • Articles for the Sentinel were due Friday, December 7.
  • Next workshop meeting for the Friendship Circle is December 12 at 12 Noon. Head Start Children’s holiday party is Thursday, December 13 at 12 Noon.
  • HOPA forms are still being collected by the office as of this morning, we received 509 forms or about 44.9% returned. Next form does not have to be done until 2020.
  • Christmas Tree Wall ornaments will continue to be sold through December 21
  • Homeowners are reminded to sign up for Robo calls to receive important messages from the Clubhouse; sign-up forms are in the Sentinel. 
  • We still are in need of volunteers and asked that anyone interested to contact the office. Mike reminded us that the meetings in January, February and March are held at 2:30 PM.
 
Good & Welfare:
 
A homeowner suggested that the mailing of the Sentinel should be discussed after the mailing is completed in January rather than wait until two months have passed. Since the Post Office was already set up to do bulk mailing, rather than have someone here do it, we should have them handle this.
 
Another homeowner questioned the due date for dues. Mike responded that dues are due and payable the first week of each quarter, semiannually or annually. Another question was if the check is mailed now, does it go on this year (2018) or next year (2019); it becomes a credit in 2018 and when a home is invoiced on 1-1-19 it balances itself out. This is just a bookkeeping situation.
 
Vivian Evanchik spoke about any leftover food from the Children’s party being packaged and given to Barbara Gannon for distribution to the SRPW Food Bank.
 
Adjournment:
 
President Pelonero requested a motion to adjourn the meeting. Jack Easson made a motion to adjourn; Kathleen Cuttingham seconded the motion. All in favor; motion carried. The meeting was adjourned at 7:39 PM.
 
Respectfully submitted,
Rita Palacios
Secretary
 
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